Private AI meeting notes, written on your own computer

What "private" actually means here

Plenty of tools use the word private. It usually means the company promises to look after your data well. This page means something narrower, and something you can check: the audio never leaves the computer that recorded it.

Your audio, transcript and notes stay on your computer. The app goes online for three things only: the one-time model download, your account and billing if you choose to have one, and anonymous page counts.

There is a simple test of that claim. Once the models are downloaded, turn off your Wi-Fi and generate a recap anyway. It still works, because there was never anything to send.

How a laptop writes the notes

Two pieces of software do the work. The first turns speech into text. The second reads that text and writes a summary, a list of action items and a draft follow-up email.

Both run inside the browser tab, using the same processor that runs everything else on your machine. There is no upload and no queue behind other customers, so a short call is usually written up in a couple of minutes.

Use Chrome or Edge. Both can run that software and capture the sound of a meeting.

What you get after a call

One pass over the recording produces four things:

• A transcript of what was said.
• Notes: the discussion boiled down to the points that mattered.
• Action items, with the person they belong to where the call made that clear.
• A follow-up email you can edit and send.

If one section misses the mark, regenerate just that section rather than starting again. Templates let you fix the shape of the notes once and get it back every time.

The one-time download, explained

The first time you generate a recap, the app downloads the model files: about 300 MB with the default models, and more only if you pick a bigger one in Settings. Those files are the transcriber and the writer. They have to sit on your machine for any of this to happen on your machine.

It happens once. You can start it early from Settings while you make coffee, and afterwards the app needs no connection at all to record, transcribe or write.

On a slow line this is the part that takes patience. A part-finished download can be restarted from Settings without losing what already arrived.

What it costs to find out

The free tier exists so you can judge the notes before paying for anything. Recordings stop at five minutes. You can keep one saved meeting without an account, or three with a free account.

Uploading a file you already have follows the same rule: free uploads stop at five minutes. Pro removes the five-minute limit on recordings and takes uploads of up to an hour of audio or 200 MB per file.

Getting your first recap

Open the recorder and say where the meeting is: a browser tab, or a desktop app such as Zoom or Teams. When your browser asks what to share, pick the meeting tab, or "Entire Screen" for a desktop app, and make sure audio sharing is on. If the share has no sound, the app tells you before it starts recording, not after the call.

Only the sound is kept: whatever picture you share is dropped the moment recording starts and never saved. Desktop apps need Chrome or Edge on Windows, or on a Mac with macOS 14.2 or later and Chrome or Edge 142 or later.

Choose "Stop & save" when the call ends, and the recap starts on its own. The step-by-step guide walks through the whole path, including what to do when a download stalls.